Purchasing Supervisor

*Understands client?s requirements and needs and process enquiries.
*Co-ordinates with internal / external parties to ensure prompt delivery of day-to-day requirements.
*Sources for suppliers and vendor management.
*developments regarding supply of stores / spares.
*Takes a responsibility for procurement, sourcing and negotiation of pricing and quality.
*Prepares quotations.
*Takes a responsibility for purchasing and logistics matters.
*Carries out daily and month end stock count to ensure stock levels are maintained.
*Performs physical verification and system transaction for receiving of in-coming materials which also includes updating stock card.
*Stock and Store controll system
*Ensures that all goods movements in/out the hotel and stores are accounted for and properly supported
*Ensures the implementation of and compliance with all prevailing cost control policies and procedures by all departments
*Prepares and issue various cost reports
*Discharge the duties in an effective and efficient manner.
*Verifies that officer checks (duty meals), F&B entertainment checks are processed according to the procedure and to prepare a daily entertainment report
*Costs all recipes, inter-kitchen transfer as well as any food and beverage consumed by the hotel employee.
*Defines min/max, par stock management system and ensure the strict compliance with by all parties concerned
*Controls that all goods received and delivered in/out hotel main stores are properly documented and accounted for
*Performs daily/monthly food and beverage sales reconciliation using POS-generated sales analysis report and ensure that all discrepancies are explained.
*Performs monthly physical count of all warehouse and operation stocks and month-end inventory closing in the strict respect of the hotel procedures, with final balances reconciled with general ledger month-end balance.
*Reports on the daily and monthly F&B costs with emphasis and detailed analysis on exceptional variances, trend of cost of sales ratios, slow moving items, breakage & loss, etc?
*Directly reports to the Director of Financial.
*Maintains a close relationship with the Executive Chef, F&B Manager, Kitchen employees, Bartender in order to minimize food and beverage costs.
*To be ready and responsible when assigned to perform any other duties as designated by higher management.
*Ensures that any goods coming into the hotel have been properly ordered and met the specification (in quantity and quality).
*Ensures that all goods received in the hotel are accounted for and supported.
*Discharges the duties in an effective and efficient manner.
*Ensures that all goods received are properly supported by valid hotel purchase orders.
*Examines both quality and quantity of goods received in coordination with related department before accepting the delivery.
*Ensures that goods are promptly moved to store or concerned department once received. Final receiver of the goods must signed the receiving record
*Ensures that outgoing goods are properly documented and accounted for.
*Closely monitors with Purchaser all pending or partial deliveries.
*Takes a responsibility for recording and distributing reports as per hotel policies and procedures, such as duly signed individual receiving record, receiving report, etc?
*Coordinates with the purchasing department in regards to delivery issues.
*Maintains a good relationship with suppliers and other departments.
*To be ready and responsible when assigned to perform any other duties as designated by higher management.