Engineering Administrator

1. Maintain and organize departmental filing systems, records, and work order logs.
2. Prepare, trace, and compile regular reports, including monthly critiques, energy consumption logs, and inventory lists.
3. Manage departmental paperwork, incoming/outgoing correspondence, and official documents.
4. Handle phone calls, answer routine inquiries, and route information to appropriate engineering staff.
5. Receive and log work requests or maintenance notifications from other departments.
6. Maintain inventories of departmental tools, equipment, materials, and office supplies.
7. Coordinate appointments, daily briefings, staff training, and departmental meetings.
8. Prepare necessary files, folders, and documentation prior to meetings.
9. Take concise meeting minutes and ensure distribution within 48 hours.
10. Work with other departments to support overall hotel operations and task completion.
11. Prepare and update duty rosters, attendance records, and paid time off in the system.
12. Coordinate with Human Resources regarding recruitment, staff onboarding, performance appraisals, and training records.
13. Perform other administrative duties and special tasks as assigned by the supervisor.